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Services of the Repository Library
Receipt of books
The Estonian Repository Library receives books and other publications free of charge from the public, libraries, publishers and other institutions.
We accept books in Estonian and foreign languages, a selection of periodicals and other items in order to send them to libraries, memory institutions, and organisations to supplement their collections. The Estonian Repository Library does not distribute or sell publications to private persons.
The books received must be clean and in good order. Books must not be dusty, mouldy, or damaged by moisture or rodents.
The Estonian Repository Library does not accept publications that do not meet the requirements.
Books must be properly packaged in a box or tied together for delivery.
To deliver books, agree on the time in advance with the Repository Library (Kadi Sarapuu phone 521 3464/ [email protected] or Madis Truupõld phone 5332 3293 / [email protected]).
Books will be accepted Mon–Fri 9:00–16:30 at Suur-Sõjamäe 44b, Tallinn. Books can be handed over at the left side of the building. Ring the doorbell upon arrival.
For additional information, call us at 5303 5202.
Exchange collection
Libraries and other institutions (museums, welfare institutions, prisons, defence forces, societies, social organisations) can choose free publications from the exchange collection to supplement their collections or replace damaged publications. Enter your wish list or query in the Form table and send to [email protected].
Read about the procedure for selecting publications in the Terms of Use of the Exchange Collection .
The Repository Library’s exchange collection accepts publications from libraries, and legal and natural persons. The publications received are made available to libraries and other memory institutions for the purpose of supplementing or updating their collections.
Use of the exchange collection
Publications can be selected from the exchange collection by representatives of all libraries, social organisations and other institutions (hereinafter visitors).
If necessary, a member of the staff of the Repository Library has the right to ask the visitor for authorisation from an institution to select publications from the exchange collection.
Printed copies are transferred from the exchange collection to the institutions free of charge.
To submit wish lists and inquiries of availability, please fill in the order form and send it to Kadi Sarapuu, Head of the Exchange Collection, at [email protected].
Procedure for the selection of publications
To select publications on site, a member of the staff of the Repository Library will ascertain the wishes of the visitor and guide them in finding the literature in the repositories.
The visitor submits to an employee of the Repository Library the quantities of the selected publications, accounting for Estonian and foreign-language books, periodicals and other publications separately.
Safety and security principles must be observed when moving around the repository.
Lending
Foreign-language publications of scientific, cultural or historical value will be preserved in the Repository Library as single editions.
Foreign-language literature stored in the repository can be found in the ESTER electronic catalogue.
Ordering books from the repository:
you can borrow items from the Repository Library via the e-catalogue ESTER.
to a parcel terminal or by courier via the lending platform MIRKO.
All items at the repository can be used on site in the library’s reading room (use of the reading room by prior agreement [email protected], phone 5307 0454).
The repository of the Estonian Repository Library preserves foreign-language publications that are rarely used but of scientific, cultural or historical value that have been accepted from other Estonian libraries.
Procedure for the use of publications
The repository’s publications can be found in the e-catalogue ESTER at https://www.ester.ee/search~S3*, for more information call 5307 0454 or visit the library.
Use of the repository’s publications is free of charge and open to all library users.
to a parcel terminal or by courier via the lending platform MIRKO https://mirko.ee/
Readers can have up to 5 books in their home at any given time, with a lending period of up to 21 days. If there is no demand, the deadline can be extended up to 2 times. If a book is not returned by the deadline, a contractual fee of EUR 0.06 per each overdue day is payable for each book.
Other publications (magazines, newspapers and periodicals) cannot be borrowed for home use.
Publications to be used on site can be pre-ordered via the library’s website order form https://www.hoiuraamatukogu.ee/tellimine/, by phone 5307 0454, or at the library.
The library has copying and scanning facilities. Check the price list before ordering.
Other libraries can order publications from the repository via interlibrary loan (ILL).
Complaints regarding the use of the repository’s publications are handled by the repository’s chief specialist.
The reader bears the material responsibility for the publications, equipment or other property at their disposal.
Register as a reader
You can register as a reader at the library with your ID.
When registering as a reader, the reader must provide the following information: first and last name, personal identification number (or, in the absence thereof, date of birth), address, telephone number, email address.
By registering, the reader confirms by signature that they agree to comply with the Terms of Use of the Repository and that they are aware of the use of their personal data to the extent set out in the rules.
The data in the readers database is used for the provision of services and statistical analysis, where the data is not linked to an individual.
The reader’s data is stored in the database and in the registration card index during the term of validity of the library card and for 5 years after its expiry date. After this time, the reader’s data will be deleted from the database and the registration card will be removed from the index.
These instructions set out the procedures for ordering copies, lending, and sending of materials and articles by interlibrary loan (hereinafter ILL) at the Estonian Repository Library.
The Estonian Repository Library only provides the ILL service by lending items from its own collections and making copies of articles.
By using the ILL, other libraries can order items for temporary use and copies that need not be returned from the Estonian Repository Library. Readers can order copies of articles.
Newspapers are not available for lending via the ILL.
Copies can be ordered in a paper and digital format. The library will scan and send up to 20 pages of the requested publication to the email address of the person who ordered them.
Orders can be submitted to the Repository Library by email, by phone and by filling in the online order form on the website.
The author, title, place and year of publication and, if possible, the ISBN must be indicated for each ordered item.
The author and title of the article, as well as the title of the source, the year of publication, the volume, and the page numbers must be indicated on the copy requested.
Books are lent to the ordering library for 30 days, which can be extended if necessary.
The costs of sending the items and copies are paid by the Estonian Repository Library, the costs of return are paid by the library that orders them. Copying is free of charge.
An ILL order will normally be executed within 2 working days or the customer will be informed of the reasons for non-execution.
If the repository does not have the requested item, but is aware of a library that can provide it, the ordering library will be informed of the location of the item.
The information on the date of return will be added to the item sent.
The ordering library is responsible for the preservation and timely return of materials borrowed using the ILL.
In the event of loss of or damage to an ordered item, the library that ordered it must replace it with the same item or pay the cost of the item in accordance with the procedure established by the Estonian Repository Library.
